Differences

This shows you the differences between two versions of the page.

--- privacy_policy [2025/03/20 01:13] – [How do we collect your information?] gm_vincent
+++ privacy_policy [2025/04/18 17:54] (current) – created gm_rei
@@ Line 1: / Line 1: @@
+====== Privacy Policy ======
+This is the //Fated// Privacy Policy, and is designed to inform you as to how the GM team looks after your personal information before, during and after the game takes place. This includes information of any kind provided through any medium.
+===== Responsibility =====
+The members of the //Fated// GM team are collectively responsible for your personal information.
+If you have any questions about this policy or our privacy practices, or would like an explanation as to any aspect of it, please contact the [[gm@fated.oxfordrpg.com|GMs]]!
+===== Consent =====
+This policy makes use of the concept of 'explicit consent', which means:
+  * You are fully informed of the how and why we are collecting your personal information.
+  * You are fully informed of who will be able to see your personal information once we hold it.
+  * Your consent is given explicitly, and not implied from your actions.
+  * Your consent may be withdrawn at any time for any reason.
+You always have the right to refuse to give us your personal information or to withdraw your consent for us to hold it at any time, though in some circumstances not giving us your personal information or withdrawing consent for us to use it may make participating in the game difficult or even impossible. We will let you know if this is the case.
+Please note that your IP address and usage data about how you use the wiki are collected automatically. We will try to delete this on request, if it is practical.
+===== What information do we collect? =====
+In this policy, personal information refers to any information about an individual from which that person can be identified. It does not include information where the identity has been removed or obscured.
+We may collect, use, store and transfer different kinds of personal information about you:
+  * Your real name and personal pronouns.
+  * Photographs of you (optionally).
+  * Your Discord account name.
+  * Your contributions and edits to the wiki.
+  * Any specific accessibility requirements you may have.
+  * Your IP address.
+  * Usage data about how you use the wiki.
+  * Your out of character email addresses if you send us an email - note that your email will appear anonymously to the GMs but MailDragon will collect it.
+==== Sensitive Information ====
+There are certain types of sensitive information relating to your identity which we might ask you for, and we will always ask for your explicit consent when taking such information:
+Gender Identity: We may collect identifiable information in relation to your gender identity due to requesting information about your personal pronouns. We will ask your explicit consent to hold such information, explaining why we want to know them and where they will be used. We will not collect any information in relation to your gender identity in any other form.
+Health: We may collect identifiable information in relation to your health due to requesting information about any accessibility requirements that you may have. We will ask your explicit consent to hold such information, explaining why we want to know it. We will not collect any information in relation to your health in any other form.
+Other Sensitive Information: We will not collect any information in relation to any other sensitive information about you, such as your political opinions, religious or philosophical beliefs, sexual orientation, criminal convictions etc.
+===== How do we collect your information? =====
+You may give us your real name, out-of-character email addresses or other personal information by adding such content to the wiki, through the character creation form, or through emailing us. This includes personal information you provide when applying to join the game or modifying your profile.
+We may bring a camera to a game session to collect photos, but we will not photograph you without your consent.
+As you use the wiki, we will automatically collect your IP address and usage data about how you use the wiki. Such data is automatically collected by the DokuWiki software which hosts this wiki.
@@ Line 41: / Line 99: @@
 Your IP address and usage data about how you use the wiki are automatically collected by the DokuWiki software so that we may properly administrate and moderate the wiki. They will only be visible to us.
+==== Change of Purpose ====
+We will only use your personal information for the purposes for which we collected it. If we need to use your personal information for a new or unrelated purpose, we will request your explicit consent to do so.
+===== Who can see your information? =====
+We may share your personal information with the oxfordrpg website administrator for the purpose of administrating or moderating the wiki when we are unable to do so.
+There may also be situations where we may wish to share your personal information for other reasons. We will not do so without your explicit consent, explaining why we wish to share your personal information and for what reason.
+We require anyone we share your personal information with to respect the security of your personal information and to treat it in accordance with this policy. We will not allow anyone to use your personal information for their own purposes and will only permit them to handle your personal information in accordance with administrating or moderating the wiki and the website or a purpose explicitly stated to you upon requesting your consent.
+==== Software ====
+This wiki uses DokuWiki software, as well as a number of extensions freely available online, namely [[https://www.dokuwiki.org/plugin:acl|ACL Manager]], [[https://www.dokuwiki.org/plugin:authpdo|AuthPDO Plugin]], [[https://www.dokuwiki.org/template:bootstrap3|Bootstrap3]], [[https://www.dokuwiki.org/plugin:authplain|Plain Text Authentication Plugin]], [[https://www.dokuwiki.org/plugin:config|Configuration Manager Plugin]], [[https://www.dokuwiki.org/plugin:extension|Extension Manager Plugin]], [[https://www.dokuwiki.org/plugin:googlefonts|Google Fonts Plugin]], [[https://www.dokuwiki.org/plugin:info|Info Plugin]], [[https://www.dokuwiki.org/plugin:logviewer|LogViewer Plugin]],[[https://www.dokuwiki.org/plugin:pagelist| PageList Plugin]], [[https://www.dokuwiki.org/plugin:popularity|Popularity Feedback Plugin]], [[https://www.dokuwiki.org/plugin:revert|Revert Manager]], [[https://www.dokuwiki.org/plugin:safefnrecode|SafeFNRecode Plugin]], [[https://www.dokuwiki.org/plugin:styling|Styling Plugin]], [[https://www.dokuwiki.org/plugin:tag|Tag Plugin]], [[https://www.dokuwiki.org/plugin:templatepagename|TemplatePageName Plugin]], [[https://www.dokuwiki.org/plugin:move|Move Plugin]],[[https://www.dokuwiki.org/plugin:turnsheetomatic| Turnsheetomatic Plugin]], [[https://www.dokuwiki.org/plugin:usermanager|User Manager Plugin]] and [[https://www.dokuwiki.org/plugin:color|Color Plugin]]. To the best of our knowledge, these extensions will only handle your personal information in accordance with this policy. In addition, the wiki uses a number of extensions that have been developed by members of the [[https://oxfordrpg.com/|Oxford Role Playing Game Society]] and which are not freely available online---these only handle your personal information in accordance with this policy.
+==== Information Security ====
+We have put in place security measures to prevent your personal information from being used, accessed, altered or disclosed other than in accordance with this policy, or from being accidentally lost. We will only handle your personal information in accordance with this policy and are subject to a duty of confidentiality.
+We will notify you if we become aware of any breach of this policy that concerns your personal information.
+===== Withdrawing your consent and Removing your information =====
+You may withdraw consent for further personal information to be gathered by us (in which case we will anonymise any further information gathered from you), or request that personal information held by us is destroyed, at any time and for any reason (in which case we will endeavour to remove any personal information while retaining the integrity of other information on the wiki, which may involve anonymising any personal information we hold about you).
+You may request that your wiki account is deleted at any time. Please note that some personal information is required in order to play the game, and we will inform you if carrying out your request would prevent you from playing.