Differences

This shows you the differences between two versions of the page.

--- privacy_policy [2025/03/17 17:47] – [Contributions and Edits to the Wiki] gm_rei
+++ privacy_policy [2025/04/18 17:54] (current) – created gm_rei
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 This is the //Fated// Privacy Policy, and is designed to inform you as to how the GM team looks after your personal information before, during and after the game takes place. This includes information of any kind provided through any medium.
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 ===== Responsibility =====
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 The members of the //Fated// GM team are collectively responsible for your personal information.
-If you have any questions about this policy or our privacy practices, or would like an explanation as to any aspect of it, please contact the GMs! [insert email here]
+If you have any questions about this policy or our privacy practices, or would like an explanation as to any aspect of it, please contact the [[gm@fated.oxfordrpg.com|GMs]]!
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 ===== Consent =====
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 Please note that your IP address and usage data about how you use the wiki are collected automatically. We will try to delete this on request, if it is practical.
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 ===== What information do we collect? =====
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 Other Sensitive Information: We will not collect any information in relation to any other sensitive information about you, such as your political opinions, religious or philosophical beliefs, sexual orientation, criminal convictions etc.
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 ===== How do we collect your information? =====
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 As you use the wiki, we will automatically collect your IP address and usage data about how you use the wiki. Such data is automatically collected by the DokuWiki software which hosts this wiki.
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 ===== How do we use your information? =====
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   * Edits by you to any page in your user namespace, including Turnsheets, will be visible only to us.
-  * Edits by you to the [[PlayGround]] will be visible to anyone.
+  * Edits by you to the [[Playground:Playground]] will be visible to anyone.
-  * Edits by you to other pages may be possible during the course of the game. These will be visible to anyone who
+  * Edits by you to other pages may be possible during the course of the game. These will be visible to anyone who has access to the namespace in which the page is contained. We will inform you who has had access over the course of the game upon request once the game has concluded, though it will never exceed visibility beyond ourselves and other players.
-has access to the namespace in which the page is contained. We will inform you who has had access over the course of the game upon request once the game has concluded, though it will never exceed visibility beyond ourselves and other players.
+==== File Uploads ====
+Your file uploads are held so that we are fully informed of the progress of the game, as well as any issues that may arise. They will be displayed in the Media Manager and any page which you create or edit in order to display them, and visible to anyone who has access to the namespace in which the file was uploaded.
+  * Uploads by you to any namespace in your user namespace, including Turnsheets, will be visible only to us.
+  * Uploads by you to the [[Playground:Playground]] namespace will be visible to anyone.
+  * Uploads by you to other namespaces may be possible during the course of the game. These will be visible to anyone who has access to the namespace in which the file is uploaded. We will inform you who has had access over the course of the game upon request once the game has concluded, though it will never exceed visibility beyond ourselves and other players.
+==== Accessibility requirements ====
+Any accessibility requirements you may have are held so that we are able to make the game as accessible as possible for you. They will only be visible to us. As accessibility requirement may be identifiable information about your health, which is sensitive information, we will ask your explicit consent in order to hold such information, explaining who it will be visible to and for what purpose it will be held.
+==== IP Address and Usage data ====
+Your IP address and usage data about how you use the wiki are automatically collected by the DokuWiki software so that we may properly administrate and moderate the wiki. They will only be visible to us.
+==== Change of Purpose ====
+We will only use your personal information for the purposes for which we collected it. If we need to use your personal information for a new or unrelated purpose, we will request your explicit consent to do so.
+===== Who can see your information? =====
+We may share your personal information with the oxfordrpg website administrator for the purpose of administrating or moderating the wiki when we are unable to do so.
+There may also be situations where we may wish to share your personal information for other reasons. We will not do so without your explicit consent, explaining why we wish to share your personal information and for what reason.
+We require anyone we share your personal information with to respect the security of your personal information and to treat it in accordance with this policy. We will not allow anyone to use your personal information for their own purposes and will only permit them to handle your personal information in accordance with administrating or moderating the wiki and the website or a purpose explicitly stated to you upon requesting your consent.
+==== Software ====
+This wiki uses DokuWiki software, as well as a number of extensions freely available online, namely [[https://www.dokuwiki.org/plugin:acl|ACL Manager]], [[https://www.dokuwiki.org/plugin:authpdo|AuthPDO Plugin]], [[https://www.dokuwiki.org/template:bootstrap3|Bootstrap3]], [[https://www.dokuwiki.org/plugin:authplain|Plain Text Authentication Plugin]], [[https://www.dokuwiki.org/plugin:config|Configuration Manager Plugin]], [[https://www.dokuwiki.org/plugin:extension|Extension Manager Plugin]], [[https://www.dokuwiki.org/plugin:googlefonts|Google Fonts Plugin]], [[https://www.dokuwiki.org/plugin:info|Info Plugin]], [[https://www.dokuwiki.org/plugin:logviewer|LogViewer Plugin]],[[https://www.dokuwiki.org/plugin:pagelist| PageList Plugin]], [[https://www.dokuwiki.org/plugin:popularity|Popularity Feedback Plugin]], [[https://www.dokuwiki.org/plugin:revert|Revert Manager]], [[https://www.dokuwiki.org/plugin:safefnrecode|SafeFNRecode Plugin]], [[https://www.dokuwiki.org/plugin:styling|Styling Plugin]], [[https://www.dokuwiki.org/plugin:tag|Tag Plugin]], [[https://www.dokuwiki.org/plugin:templatepagename|TemplatePageName Plugin]], [[https://www.dokuwiki.org/plugin:move|Move Plugin]],[[https://www.dokuwiki.org/plugin:turnsheetomatic| Turnsheetomatic Plugin]], [[https://www.dokuwiki.org/plugin:usermanager|User Manager Plugin]] and [[https://www.dokuwiki.org/plugin:color|Color Plugin]]. To the best of our knowledge, these extensions will only handle your personal information in accordance with this policy. In addition, the wiki uses a number of extensions that have been developed by members of the [[https://oxfordrpg.com/|Oxford Role Playing Game Society]] and which are not freely available online---these only handle your personal information in accordance with this policy.
+==== Information Security ====
+We have put in place security measures to prevent your personal information from being used, accessed, altered or disclosed other than in accordance with this policy, or from being accidentally lost. We will only handle your personal information in accordance with this policy and are subject to a duty of confidentiality.
+We will notify you if we become aware of any breach of this policy that concerns your personal information.
+===== Withdrawing your consent and Removing your information =====
+You may withdraw consent for further personal information to be gathered by us (in which case we will anonymise any further information gathered from you), or request that personal information held by us is destroyed, at any time and for any reason (in which case we will endeavour to remove any personal information while retaining the integrity of other information on the wiki, which may involve anonymising any personal information we hold about you).
+You may request that your wiki account is deleted at any time. Please note that some personal information is required in order to play the game, and we will inform you if carrying out your request would prevent you from playing.